Party & Charter Bus Prices: How to Calculate Your Arlington Bus Rental Costs

The cost of renting a party bus or charter bus is entirely dependent on your unique trip details. Factors like passenger count, number of stops, mileage, and route will determine your total rental price. Don’t worry though — we make it easy to compare real-time pricing and availability for vehicles that accommodate your group size. Whether you need a party bus for a bachelorette party or a charter bus for a corporate event, our extensive fleet offers the perfect transportation option. Our reservations team can promptly provide a customized quote tailored to your specific requirements in just 30 seconds – or you can use our online booking tool 24/7! Call 682-226-7100 or visit our website to receive an instant price estimate and start planning your next group excursion. It’s easier than ever to find the ideal bus rental solution at a rate that works for any budget.

Instant Prices via Text & Email Available - Click Here

Call us at 682-226-7100

Here are some estimated price ranges to get you started planning your budget:

Hourly Rates
Vehicles	Hourly Minium Prices
Limousines
6 Passenger Limousine	$ 155-265 per hour
8 Passenger Limousine	$ 155-265 per hour
10 Passenger Limousine	$ 155-265 per hour
14 Passenger Limousine	$ 155-285 per hour
16 Passenger Limousine	$ 155-335 per hour
18 Passenger Limousine	$ 155-335 per hour
20 Passenger Limousine	$ 200-335 per hour
Coach Buses
18 Passenger Mini Bus	$155-300 per hour
20 Passenger Minibus	$155-300 per hour
25 Passenger Mini Bus	$155-320 per hour
50 Passenger Coach Bus	$195-400 per hour
56 Passenger Charter Bus	$195-400 per hour
School Bus Rental	$185-350 per hour
Party Limo Buses
14 Passenger Sprinter Party Bus	$185-355 per hour
15 Passenger Party Bus	$185-355 per hour
20 Passenger Party Bus	$235-355 per hour
30 Passenger Party Bus	$295-400 per hour
35 Passenger Party Bus	$295-400 per hour
40 Passenger Party Bus	$295-440 per hour
50 Passenger Party Bus	$300-500 per hour

The pricing listed above are just estimated rates and can vary significantly based due to COVID, inflation, and availability. To get more accurate pricing based on your trip, please give us a call and we’ll get you a quote right over the phone.

How Your Cost is Calculated

The cost of renting a bus depends on several key factors. These include the size of the bus, length of the rental, number of passengers, additional services requested, and more. We take all of these details into account when providing you with a custom price quote. By tailoring each rental price to your unique trip parameters, we ensure you get the best rate possible. Below we will explore the different components that influence the total rental cost. Having an understanding of what goes into pricing can help you budget and plan your next group trip.

The Distance and Time Traveled on your Trip

When preparing a quote, we first consider the pickup and drop off locations to estimate total mileage. Buses may be rented hourly for local trips, daily for longer journeys, or by mileage for extensive travel. For example, an outing across Arlington to catch a Rangers game would likely be an hourly rental, while a weekend trip to Austin would be priced as a daily rental. And a multi-day, cross-country excursion would be calculated by mileage. Hourly rentals often have minimums, but we try to accommodate most plans. While detours do happen, additional unplanned mileage will alter your quote. To avoid surprise charges, stick close to your submitted trip details. With open communication about your plans, we can provide upfront pricing with no hidden fees.

When Your Trip Takes Place

Bus rental prices in Arlington fluctuate based on seasonal demand. Rates typically peak from March to June when schools host end-of-year trips, proms, and graduations. Local sports teams like the Dallas Cowboys and Texas Rangers also drive up prices in spring and summer. August sees high demand for hotel transfers to Texas Live! events. Conversely, December through February bring lower rates due to winter holidays and closed stadiums—it’s the best time to book group trips. However, late September can get busy with the State Fair of Texas. To get the best price, plan your next bus rental 3-6 months out and avoid altering details last-minute. Extra mileage and unplanned detours carry additional fees regardless of prepayment. Understanding seasonal price changes allows you to strategically book affordable bus transportation year-round.

Trip Start and End Points

The cost of your bus rental depends partly on where your trip begins and ends. Buses are more plentiful in major Texas cities like Houston, San Antonio, Dallas, Austin, and El Paso. Smaller towns may have limited availability. We keep buses stationed across the state to meet demand. The mileage between our home base and your start point is “deadhead” – the miles while no passengers are aboard. A longer deadhead distance means higher costs for us, which translates to a higher quote for your charter. Providing the exact pickup and dropoff addresses will help us calculate deadhead mileage so we can give the most accurate price. Consider how far our closest buses are from your trip’s start and end points. Shorter deadhead distances generally mean more favorable pricing.

Group Size and Bus Type

We offer a range of buses to fit groups of all sizes. Larger motorcoaches that can transport over 50 passengers typically cost more per day than compact minibuses designed for fewer than 35 riders. Minibuses don’t have a restroom or much storage, so they’re best for shorter trips. If you have a smaller group, a minibus rental could save you money – often $100-200 less per day than a standard coach. Party buses feature fun amenities like lighting and sound systems, so their daily rates are similar to full-sized buses. Entertainer coaches used by touring bands include bedrooms and lounge areas, commanding higher prices. School buses generally cost less but lack amenities and can’t handle long distances. The bus type you choose impacts price, with minibuses and school buses on the affordable end and entertainer buses at a premium. Check our guide to compare prices and amenities before booking the ideal wheels for your group.

Tips for Keeping Costs Down

Book your bus early, ideally 3-6 months in advance, to secure the best rates and vehicle availability. Consider the per-person cost when evaluating quotes, as splitting the total charter cost among passengers is often comparable to or less than the price of other transit options. Finalize your passenger count ahead of time to ensure you reserve an appropriately sized vehicle and don’t pay for unused seats. Aim for high occupancy to distribute the cost. Schedule your rental during off-peak seasons like December through February to take advantage of lower demand and prices. Avoid booking during the busy spring event season of April through June. Factor in potential additional fees like parking and tolls based on your selected routes and destinations. Carefully evaluate stadium event parking logistics and costs if applicable.

Book Your Bus Today

Getting a fast quote is easy with Party Buses Arlington—simply call 682-226-7100 or use our online booking tool to receive an instant price estimate tailored to your specific needs. Specify the date, start and end locations, passenger count, and any special amenities you require. Within seconds our system will crunch the numbers and provide a quote for your review. Prefer to speak with a live booking agent? No problem, our experts are standing by 7 days a week to walk through options and provide a custom quote over the phone. We know booking transportation for large groups can feel overwhelming—let our simple quoting process take the stress out of event planning. With real-time pricing at your fingertips, you can easily compare vehicles, weigh costs and extras, and reserve your ideal bus rental hassle-free. Visit our website to get started today and book transportation for your next big event!

Sample Trip Quotes

To give you a ballpark idea, here are some sample quotes for requests we’ve gotten from our customers:

Example #1:

A large technology company based in Arlington, Virginia wanted to host an offsite meeting and team building event for 75 employees. They contacted our corporate event planners to arrange transportation. We provided a quote for a 56-passenger luxury coach to pick up the group from their office, bring them to an indoor skydiving facility for a morning activity, followed by lunch at a local restaurant. The total rental time was 8 hours, from 8 AM to 4 PM on a weekday. Our quoted rate for the 56-passenger coach was $275 per hour, totaling $2,200. This covered the vehicle rental and applicable taxes and fees. For a group of 75 employees, this worked out to just $29 per person. We also included bottled water and light snacks on board the coach to make the commute more enjoyable. The client was very happy with the quote and customer service, so they booked us for their event transportation needs.

Example #2:

A local youth football team in Arlington is heading to the state championship game 4 hours away. The coaches want to provide premium transportation for the team so they decide to rent a charter bus. They select a 56-passenger coach bus with leather seats, WiFi, power outlets, and a bathroom. The rental company quotes them $250 per hour with a minimum of 8 hours for a total of $2,000. This covers pickup in Arlington, roundtrip transportation, and dropping the team off after the game ends. With 25 players, 5 coaches, and 20 parents attending, the cost per person is very reasonable. The team has an exciting, comfortable ride and ultimately wins the state title! The coaches tip the exceptional charter bus team 10% ($200) for helping to make it a memorable trip for the state champions.

Example #3:

A group of 10 friends from the Dallas area decide to take a day trip to Six Flags Over Texas in Arlington for some thrills. They rent a 14-passenger luxury van for the day that includes features like leather seats, USB chargers, and a high-end sound system. The base rate for the luxury van rental is $300 per hour, with a minimum of 5 hours required. They are picked up at 8 AM in Dallas and dropped off back home at 8 PM, for a total of 12 hours. At $300 per hour, their base van rental fee comes out to $3,600. On top of that, they add a 10% tip of $360 for excellent service from their professional team. The total cost of their Arlington luxury van rental for the day trip works out to $3,960, which split 10 ways is $396 per person.

Example #4:

Samantha and John are getting married in Arlington next month. They have booked the beautiful Hotel Zaza for their ceremony and reception, which can accommodate their 125 guests. To transport their wedding party of 16 people for photos around town before the ceremony, they have rented a 20 passenger limo bus for 4 hours at $350 per hour, totaling $1,400. For their guests, they have arranged shuttle service in two 25 passenger buses between the hotel and Dallas/Fort Worth airport at $325 per hour. The buses will do continuous loops starting 3 hours before the ceremony and ending 3 hours after the reception, estimating around 8 hours total for each bus. That comes out to $2,600 per bus, or $5,200 total. Between the limo bus and the guest shuttles, their total transportation budget for the wedding is $6,600. Samantha and John are happy to provide such a convenient and comfortable experience for their guests on their special day.

Example #5:

A teacher at Arlington High School is planning a field trip for her AP U.S. History class to tour college campuses in the area. She chooses 30 of her brightest students to visit the University of Texas at Arlington, Texas Christian University, and Southern Methodist University over the course of a Saturday. In order to make travel between campuses more convenient, she decides to rent a 25-passenger minibus for the day, which costs $250 per hour. She rents the minibus for 8 hours total from 9am to 5pm, which comes out to $2,000. She budgets in a 10% tip, adding $200. The total cost of the minibus rental is $2,200, which comes out to just $73 per student for transportation to tour all three campuses.